The outdoor flea market parking area will open for setup and for business in a newly resurfaced lot at 6 a.m. Friday, May 30. The flea market area will be closed to everyone prior to that time. The outdoor flea market will close daily at 7 p.m.
Due to a reconfiguration of the fairgrounds, the outdoor flea market is limited in size and available space. It is located in a newly resurfaced area west of the regular parking lot and south of the main drive. Entrance to the outdoor flea market and to all other areas is now from the Calkins Road gate.
All flea market vendors must have a Hamfest registration ticket - $10 per person, and a flea market permit - $15 for each parking space occupied (200 square feet or 10 x 20 feet -- large enough for one car). Operators of large sport utility vehicles, trucks, trailers, motor homes, buses, etc., must purchase multiple parking permits. Tickets and permits are good for both days and may be purchased in advance. Spaces cannot be reserved in the outdoor flea market.
A limited number of camper-RV hookups may be available in a special area on the grounds. Check for availability upon arrival. Space cannot be reserved in advance. Fairgrounds personnel will collect $35 per day for each space. Fees are set by the fairgrounds management. Flea market operations are NOT permitted in the camper-RV parking section.
Henrietta Town and NFPA regulations expanded: Approval required. Tents and membrane structures having an area in excess of 200 square feet and canopies in excess of 400 square feet shall not be erected, operated or maintained for any purpose without approval from the code enforcement official. Tent stakes of any kind may NOT be driven into paved surfaces.
EXCEPTIONS:
Tents 10 x 20 feet, Canopies 10 x 40 feet.
1. Tents used exclusively for recreational camping purpose.
2. Fabric canopies and awnings open on all sides which comply with all
of the following:
2.1. Individual canopies having a maximum size of 700 square feet.
2.2. The aggregate area of multiple canopies placed side by side without
a fire break clearance of 12 feet not exceeding 700 square feet
total.
2.3. A minimum clearance of 12 feet to all structures and other tents.
Tents and canopies must fit within your flea market space(s). If your vehicle and tent occupy a space greater than one parking space (10 x 20 feet), an additional parking space permit must be purchased and displayed. You should make certain your liability insurance coverage is in place and that it will cover you. In 2002, a personal injury was sustained. A tent and a canopy blew down. Tent (and canopy) owners are personally responsible for any injuries sustained by others.
All other free standing tents are to be located in a special reserved section of the flea market. Spaces are assigned by hamfest personnel. All free standing tents are subject to the following conditions:
A tent floor plan along with a fire retardant certificate for all tents must be filed with the Fire Marshall of the Town of Henrietta, N.Y.
Copies of all filings and subsequent approvals must be furnished to the Rochester Hamfest business office prior to the show opening and tent construction. Business office address: Rochester Hamfest, 300 White Spruce Blvd., Rochester, NY 14623.
Under NY tax law, each selling vendor must be registered with the
New York State Sales Tax Bureau. Permits must be obtained from the
tax bureau in advance. State tax application form
DTF17 and Instructions may be downloaded here. The
form and instructions are in the .pdf format.
The New York state sales tax office may be reached by telephone from
830am to 425pm Monday through Friday. For tax information, call
800-225-5829. For forms and publications, call 800-462-8100.
Each selling vendor is responsible for collection and payment of sales tax.